New York State
Division of Housing and Community Renewal
Office of Rent Administration
Gertz Plaza, 92-31 Union Hall St.
Jamaica, New York 11433
Public Information: (718)739-6400
Mario M. Cuomo, Governor
Donald M. Halperin, Commissioner
Joseph A. D'Agosta, Deputy Commissioner for Rent Administration
OPERATIONAL BULLETIN NO. 84-3 (OCTOBER 1, 1984)
NEW PROCEDURES FOR THE IMPLEMENTATION OF THE FREEDOM OF
INFORMATION LAW (FOIL) AND PROCEDURES FOR RESPONDING TO SUBPOENAS
DEUCES TECUM FOR LEGAL FILES AND RECORDS
1. J. Seldon-Loach is hereby designated as the records Access
Officer of the Office of Rent Administration, Division of
Housing and Community Renewal, 10 Columbus Circle, New York
2. All FOIL requests to review files, documents, etc. must be
in writing, on at least five (5) days prior notice, and
addressed to the Records Access Officer at the above
3. The FOIL request must specifically describe the item
requested and, if known, its location.
4. Within five (5) business days of receipt of the FOIL
request, the Records access officer will notify the
requester, in writing, whether the request has been granted
5. If the FOIL request has been denied, the requester may
appeal such denial to the designated Appeals Officer within
thirty (30) days of issuance of the denial.
6. Nathaniel Geller, Assistant Deputy Counsel, Office of Rent
Administration, Division of Housing and Community Renewal,
10 Columbus Circle, New York, New York 10019, is hereby
designated Appeals Officer.
7. The appeal must be determined within seven (7) business days
of receipt of the appeal.
8. If the FOIL request has been granted, the requester will be
advised, in writing, within five (5) days of making such
request that the requested records may be inspected in
accordance with the procedure set forth in item "9" herein
9. The Records Access Officer will ascertain and/or confirm the
location of the file or other documents requested and advise
the requester, in writing, of the location thereof, the name
of the person who has possession of the documents, and that
such documents may be reviewed from Monday through Friday
between the hours of 9:00 A.M. and 4:00 P.M. or at a
specified date and time.
10. A requester who wishes to obtain copies of the requested
documents shall be charged $.25 per page.
11. Prior to inspecting the requested documents, the requester
must complete and sign the Division's form OS-97,
Application for Public Access to Records.
12. If copies of the requested documents are sought, the person
receiving payment for such copies must complete the
Division's Receipt, form OS-97a. and give the requester a
copy of the Receipt.
13. Parties to a pending proceeding or their legal
representatives, who wish to inspect their file, should give
the Division seventy-two hours advance notice. "Parties" are
defined as the owner, tenant or an attorney of either who
has filed a Notice of Appearance with the Division.
14. Parties to a pending proceeding should direct requests to
inspect their file to the Public Information Unit of the
District Rent Office at which their file is located.
15. The addresses and telephone numbers of the District Rent
Offices are attached.
The following named persons have been appointed this agency's
Subpoena Officers for Legal Files and Records:
Lower Manhattan (212) 566-6953
2 Lafayette Street 12th Fl.
Upper Manhattan 678-2190
215 West 125th Street 5th Floor
New York, NY
260 East 161st St. 8th Floor
Brooklyn (718) 643-2272
91 Lawrence Street 2nd Fl.
10 Columbus Circle 307-5760 Ext. 72
94 96 North Main Street
Nassau (516) 481-8881
Wm. Robert Balalaos
50 Clinton Street 2nd Floor
99 Church Street 2nd Floor
164-19 Hillside Avenue
Jamaica, NY 11432
17 John Street 566-5112
Staten Island 816-0277
2 World Trade Center Room #5880 (212) 488-7146
Zhetora Parks and Jocelyn Francis
[Note: The names that appear above were the designated officers
in 1984. They do not represent the current officers.]
1. Persons seeking to serve subpoena on this agency should be
directed to the appropriate District Rent Office and
2. This agency will not respond to a subpoena unless it is
marked "So Ordered" and signed by a Judge of the court
issuing the subpoena; the subpoena fee of $5.00 is paid; and
the subpoena describes with specificity the files and/or
3. Subpoenas must be issued at least 24 hours before the return
date so as to enable the agency to locate the requested
files and/or records; process the files and/or records for
delivery to the appropriate courthouse; and make delivery to
the appropriate courthouse.
4. Subpoenas should be responded to by photocopying the
contents of the file and/or record; comparing the copy with
the original; certifying the copy; delivering the certified
copy of the file and/or record to the record room of the
appropriate courthouse on the return date.
5. For the purposes of certifying copies of original documents,
as stated in paragraph 5, the Subpoena Officers have been
appointed certifying officers.
6. If the subpoena officer is unable to comply with the record
requested, a letter shall be sent to the court advising the
judge of that fact, requesting additional time to comply.
7. All questions which may arise concerning the validity of the
subpoena that cannot be resolved by the subpoena officer
shall be determined by either of the Assistant Deputy
Counsels. If neither of them are available and time is of
the essence. then the Deputy Counsel or a Bureau Chief may
DHCR Operational Bulletins are issued by the New York State
Division of Housing and Community Renewal (DHCR) and update
agency administration of the rent laws.
Electronic versions of the documents on TenantNet
are for informational purposes only and there is no guarantee
they will be accepted by any court (or even DHCR) as true copies
of DHCR policy. The reader is advised to obtain true copies of
these documents from DHCR. Also see DHCR Policy Statements,
DHCR Advisory Opinions, the Rent Stabilization Code, the Rent
Stabilization Law and various Rent Control Statutes.
Every attempt has been made to conform to the original Operational
Bulletins as issued by DHCR; TenantNet makes no
representation the enclosed material is current or will be
applied as written. The reader is advised that DHCR often fails
to properly apply, interpret or enforce housing laws. Since
housing laws are complex and often contradictory, it is
recommended the reader obtain competent legal advice from a
tenant attorney or counseling from a tenant association or
community group. (rev. 3/13/96) DHCR documents
are public documents; the electronic version of such documents
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For more information or assistance. call the DHCR Rent Infoline
at (718) 739-6400, or visit your Borough Rent Office.
Queens Central Office
92-31 Union Hall St. 4th Fl.
Jamaica, NY 11433
One Fordham Plaza
Bronx, NY 10458
250 Schermerhorn St.
Brooklyn, NY 11201
156 William Street
NY, NY 10038
(212) 240-6011, 6012
South side of 110th St. and below
163 W. 125th St.
NY, NY 10027
North side of 110th St. and above
350 St. Mark's Place
Staten island, NY 10301
Nassau County District Rent Office
50 Clinton Street, 6th Floor
Hempstead, NY 11550
Westchester County District Rent Office
55 Church Street, 3rd Floor
White Plains, NY 10601
Rockland County District Rent Office
94-96 North Main St.
Spring Valley, NY 10977
Albany Regional Office
119 Washington Avenue
Albany, NY 12210
Buffalo Regional Office
Ellicot Square Building
295 Main St., Room 438
Buffalo, NY 14203