CF 910224 RO
                                  STATE OF NEW YORK
                      DIVISION OF HOUSING AND COMMUNITY RENEWAL
                            OFFICE OF RENT ADMINISTRATION
                                     GERTZ PLAZA
                               92-31 UNION HALL STREET
                               JAMAICA, NEW YORK 11433

          ----------------------------------X 
          IN THE MATTER OF THE ADMINISTRATIVE    ADMINISTRATIVE REVIEW
          APPEAL OF                              DOCKET NO.: CF 910224-RO       
                                                
             RIVER ROAD ASSOCIATES,              D.R.O. DOCKET NO.:              
                                                 WY 86-S-95-R

                                                 TENANT: Evelyn R. Lynch
                                PETITIONER     
          ----------------------------------X                           
            
            ORDER AND OPINION GRANTING PETITION FOR ADMINISTRATIVE REVIEW

          On June 24, 1988 the above-named petitioner filed a  Petition  for
          Administrative Review against an order issued on May 27,  1988  by
          the Rent Administrator, 55 Church Street, White Plains, New  York,
          concerning housing accommodations known as 801 Bronx  River  Road,
          Apartment 3H, Bronxville, New York, wherein the Administrator  had
          determined that the owner failed to timely file the Operating  and
          Maintenance Expenses Schedule for the 1985-1986 guidelines  period
          and was therefore ineligible to collect  guideline  increases  for
          that period.

          The issue in this appeal is whether the Administrator's order  was
          warranted.

          The Commissioner has reviewed all the evidence in the  record  and
          has carefully considered that portion of the  record  relevant  to
          the issue raised by the administrative appeal.

          This proceeding was commenced upon the filing of a rent overcharge 
          complaint by the tenant (Evelyn R. Lynch) on March 11, 1986.   The
          tenant therein alleged  that  the  owner  had  failed  to  file  a
          required financial statement  and  was  therefore  precluded  from
          collecting 1985-86 guideline increases.  The  tenant  had  entered
          into a renewal lease on October 1, 1985.

          On March 27, 1986, DHCR sent the owner a copy of the complaint and 
          afforded the owner an opportunity to answer.

          On April 14, 1986, the  owner  submitted  an  answer  denying  the
          tenant's allegation and stated therein that the required financial 
          information had been timely filed.  The owner submitted  with  his
          answer a copy of a October 28, 1985  transmittal  letter  to  DHCR
          wherein the owner stated that a duplicate of the forms  originally
          sent in April 1985 has been re-signed and re-dated and were  being
          re-submitted.  The owner did not include a copy of the report with 
          the answer.
          In the order issued May 27,  1988,  the  Administrator  determined
          that the owner  had  failed  to  timely  file  the  Operating  and
          Maintenance Expenses Schedule of the  1985-1986  guideline  period
          and was therefore ineligible to collect a guideline rent  increase
          for the tenant's October 1, 1985 lease.  The owner was ordered  to







          CF 910224 RO

          refund rent in excess of  the  legal  regulated  rent  as  therein
          established  for  this  lease  and  was  directed   to   recompute
          subsequent renewal lease rents based upon the regulated rent.

          In the petition, the owner reasserts that the  required  financial
          information was timely filed in April 1985.  In support, the owner 
          submits a copy of the above-mentioned October 28, 1985 transmittal 
          letter along with the complete expenses report and certified  mail
          receipts indicating mailing on October 30, 1985 and receipt by the 
          Division on November 1, 1985.  The Schedule is dated April 3, 1985 
          and redated October 28, 1985.

          By subsequent correspondence, the  owner  submitted  an  affidavit
          attesting to the filing of the required Schedule in April 1985.

          The Commissioner is of the opinion that this  petition  should  be
          granted.

          By resolution of the Westchester County Rent Guidelines Board, any 
          owner who failed to file  a  1985-1986  Property  Maintenance  and
          Operations Cost Survey Schedule on or  before  a  prescribed  date
          following receipt of written notice to do so  was  ineligible  for
          guidelines rent  increases  for  the  period  October  1,  1985  -
          September 30, 1986.  Notice was  sent  to  owners  in  March  1985
          advising owners to file the Schedule within 45 days of receipt  or
          by May 15, 1985, whichever date was later.

          Section 110 (9NYCRR  Section  2508.1)  of  the  Tenant  Protection
          Regulations provides, in pertinent  part,  as  follows:   Notices,
          orders,  protests,  answers  and  other  papers  may   be   served
          personally or by mail.  When service  is  made  personally  or  by
          mail, an affidavit by the person making  the  service  or  mailing
          shall constitute sufficient proof of service.  When service is  by
          registered or certified mail, the return post office receipt shall 
          constitute sufficient proof of service. 

          In  the  instant  case,  the  owner  has  submitted  an  affidavit
          attesting to the timely filing of the  Operating  and  Maintenance
          Expenses Schedule in April 1985.  It is noted that the filing year 
          in  question  predated  the  requirement  that  owners  mail   the
          Schedule to the Division by certified mail.  It is  further  noted
          that there were various moves of Division  offices  and  personnel
          responsible for receiving these statements during the period  when
          they should have been received  by  the  Division.   In  addition,
          there were an unusual  number  of  asserted  non-receipts  by  the
          Division followed up by credible claims of proper mailing by 







          CF 910224 RO

          owners during this period.  Based on the evidence  of  record  and
          the particular circumstances  affecting  the  filings  during  the
          guideline year in question, the Commissioner finds that the  owner
          timely filed the Operating and Maintenance Expenses  Schedule  for
          1985-86 and that the owner was therefore eligible to  collect  the
          guideline increase for the leases commencing  between  October  1,
          1985 and September 30, 1986.  Accordingly, the tenant's overcharge 
          complaint is denied.

          Any arrears owed by the tenant as a result of this  order  may  be
          repaid to the owner in equal monthly installments over the  course
          of the next 24 months.

          THEREFORE, in accordance with the  Tenant  Protection  Regulations
          and the Emergency Tenant Protection Act, it is

          ORDERED, that this petition be and the  same  hereby  is  granted,
          the Rent Administrator's order be and the same hereby  is  revoked
          and the tenant's overcharge complaint be and the  same  hereby  is
          denied.

          ISSUED:




                                                                        
                                          ELLIOT SANDER
                                          Deputy Commissioner


    

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